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Call for bids to host ECAI-2028

EurAI invites proposals to host the 31st European Conference on Artificial Intelligence (ECAI-2028).

EurAI organizes the conference in partnership with one of its member associations. This call is open to European AI societies that are members of EurAI only. Bids shall be submitted by a member society of EurAI for organizing an upcoming ECAI.

Previous ECAI conferences were held at Brighton (1974), Edinburgh (1976), Hamburg (1978), Amsterdam (1980), Orsay (1982), Pisa (1984), Brighton (1986), Munich (1988), Stockholm (1990), Vienna (1992), Amsterdam (1994), Budapest (1996), Brighton (1998), Berlin (2000), Lyon (2002), Valencia (2004), Riva del Garda (2006), Patras (2008), Lisbon (2010), Montpellier (2012), Prague (2014), The Hague (2016), Stockholm (jointly with IJCAI, 2018), Santiago de Compostela (online, 2020), Vienna (jointly with IJCAI, 2022), and Krakow (2023).

The next ECAI-2024 will be held in Santiago de Compostela, ECAI-2025 in Bologna, ECAI-2026 in Bremen (jointly with IJCAI), and ECAI-2027 in Athens.

The submission deadline is September 1st, 2024. The final selection of the venue for ECAI-2028 will be made at EurAI's General Assembly in October 2024 in Santiago de Compostela. Interested parties are expected to present their bid at the EurAI General Assembly.

The EurAI board will evaluate the proposals and provide feedback, so it is recommended that you submit them as soon as possible. It would be extremely helpful if you could informally indicate your intention to submit a bid by emailing executive-secretary@eurai.org by July 30th, 2024.

To submit a bid, interested parties must follow these guidelines:

GUIDELINES FOR BIDS TO HOST ECAI: The bid should contain at least the following information:

  1. Description of facilities (nature, number and sizes of rooms for academic sessions and exhibition, potential conference, workshop, and tutorial venues), geographical location, travel and accommodation costs (hotels, student housing, etc.)
  2. Proposal for dates of the conference (preferably during October).
  3. Detailed budget with costs for fees given various levels of participation. The budget must be in euros (and in local currency as well if desired).
  4. Monetary support that the local committee expects to raise through various sponsorships (public and private, regional and international).
  5. A specification of who will be the Organizing Committee Chair (OCC).
  6. A statement by the candidate OCC that they understand and will abide by the EurAI guidelines for the OCC.
  7. The first version of a memorandum of agreement (for ECAI) between the candidate organizing association, EurAI and OCC. This draft should be signed by those of the candidate OCC and the appropriate responsible officers for the candidate host organizing association member of EurAI. The latest memorandum of agreement signed is available here in the link: here
  8. Bidders must upload a single PDF file containing the bid, and the "title" should include the city name and country of the bid.

Deviations must be negotiated with the EurAI Board before the bid can be accepted.

*** Bids from Convention Centers, Tourism Bureaus or PCOs will not be considered***

Any inquiries about submissions and the final bid submission may be addressed to Amanda Figueras executive-secretary@eurai.org

© 2022 EurAI - by the European Association for Artificial Intelligence