Travel Grants

The EurAI Travel Award scheme provides funding for students and early career researchers wishing to attend the ECAI conference or the ESSAI/ACAI summer school. These awards are intended to partially cover travel and accommodation expenses and registration fees.

Information about grants for ECAI

The next ECAI, for which you can apply for a Travel Award, is ECAI 2024.

The purpose of the Travel Award is to support applicants who have limited or no access to other funding for supporting their travel. Applicants must be members of a EurAI member society. Recipients of the ECAI Travel Award must include an acknowledgement to EurAI in all presentations or posters presented at the conference or any of its satellite events (if applicable). The award can only be used to support your attendance at ECAI. By accepting the award, you are confirming that you have participated in the conference and that your total expenses (including travel, accommodation and registration fee) equal or exceed the value of the award.

Application process

Applications for the Travel Award should be submitted as a single zip file containing the following documents in PDF format:

• A brief statement from the applicant (up to 500 words) outlining how they have contributed to the field of AI and how they will benefit from attending the event.
• Details of any papers that will be presented at the conference and/or its satellite events (including copies of the papers).
• If the applicant is a student, a signed letter from the applicant's supervisor certifying their status (e.g., Ph.D. student) and why the support of EurAI is needed (e.g., there are no such grants available to the student). If the applicant is not a student, a signed letter explaining why the support of EurAI is needed.
• Proof of membership in a EurAI member society.

Applicants for travel grants to ECAI 2024 should send their applications to Prof. Manolis Koubarakis.

The deadline for applications for the ECAI 2024 travel grants is November 30, 2023. Notifications will be sent out by December 22, 2023.

Selection criteria

In the likely case that the total amount requested exceeds the available budget, applications will be evaluated based on the following criteria:

• Whether the applicant is the (first) author of a paper to be presented at the conference, or (with lower priority) to any of the satellite events.
• The career stage of the applicant, where students will be given priority over postdoctoral researchers and faculty.
• The extent to which other funding is available to the applicant.

Payment of the award

In the case of a successful application, proof of participation in the event will need to be provided. As a result, the Travel Award will only be paid after ECAI has taken place.

Information about grants for ESSAI/ACAI

The next ESSAI/ACAI summer school, for which you can apply for a Travel Award, is ESSAI/ACAI 2023. Applicants who have already been awarded a TAILOR travel grant are not eligible.

The purpose of the Travel Award is to support applicants who have limited or no access to other funding for supporting their travel. Applicants must be members of a EurAI member society. The award can only be used to support your attendance at ESSAI/ACAI. By accepting the award, you are confirming that you have participated in the summer school and that your total expenses (including travel, accommodation and registration fee) equal or exceed the value of the award.

Application Process

Applications for the Travel Award should be submitted as a single zip file containing the following documents in PDF format:

• A brief statement from the applicant (up to 500 words) outlining how they have contributed to the field of AI and how they will benefit from attending the event.
• If the applicant is a student, a signed letter from the applicant's supervisor certifying their status (e.g., Ph.D. student) and why the support of EurAI is needed (e.g., there are no such grants available to the student). If the applicant is not a student, a signed letter explaining why the support of EurAI is needed.
• Proof of membership in a EurAI member society.

Applicants for travel grants to ESSAI/ACAI 2023 summer school should send their applications to Magdalena Ortiz.

The deadline for applications for the ESSAI/ACAI 2023 summer school travel grants is May 23rd, 2023. Notifications will be sent out by May 29th, 2023.

Selection criteria

In the likely case that the total amount requested exceeds the available budget, applications will be evaluated based on the following criteria:

• The extent to which attendance to the summer school will impact the applicant's research career.
• The career stage of the applicant, where students will be given priority over postdoctoral researchers and faculty.
• The extent to which other funding is available to the applicant.

Payment of the award

In the case of a successful application, proof of participation in the event will need to be provided. As a result, the Travel Award will only be paid after ECAI has taken place.

Note

Applications for travel grants ESSAI/ACAI 2023 summer school have been completed. Thank you all for your interest, and see you in Ljubljana.